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Best Practices for Backing Up Your Data

Best Practices for Backing Up Your Data

December 11, 2020 by eStormAus

Cyber-crime and data loss are ever increasing in today’s technology-reliant society. The loss of important company data and client records can be damaging for businesses. If you are yet to experience some level of data loss, you may be considered one of the lucky ones.

There is always the risk of an accident or malicious behaviour impacting your business’ data. To avoid this happening to your business, we explain how you can protect your data through backup methods, and set yourself up for a secure future.

Identify the important files you need to backup

Firstly, you will need to identify which data or files are most important to your business. Most commonly, this is customer billing history, client details and work history, contracts and so forth. For these essential documents, it is often best to consider multiple backup solutions. Depending on the documents sizes and importance, you may wish to store copies on at least two of the following methods.

USBs, Flash Drives or External Hard Drives  

Every business has a random drawer filled with these small, portable storage devices. USBs are useful for storing and transferring files from one device to another. However, the amount of storage is restrictive, and they are often easily misplaced or damaged due to their size.

External hard drives are probably the most popular backup method used by small businesses. Unfortunately, similar to a USB, hard drives have a reputation for failing at any time without notice or warning.

Using Remote Storage

To ensure your backup efforts are not in vain, you should store your backup data off-site or at least off-sever. This means that your backups will remain viable and recoverable even if your central server is compromised. Remote storage can be done using a physical dedicated server or a cloud-based server.

Cloud Backup 

Investing in and implementing a cloud backup truly is the most viable and trusted solution. To transfer and store your data on the cloud, you can individually select the files or sync your entire device. Cloud data is stored in a secure location with a form of encryption, ensuring your data is always protected.

How often should you be backing up your data?

To effectively backup your data, you will need to ensure you are backing up your data frequently and regularly. The frequency of how often you backup your data will depend on how often your data is updated. For example, if critical data is continuously updated your business will need a more frequent backup schedule.

How long do you need to store your old backups?

Once you have determined the frequency of your backups, you will need to consider how long each backup should be retained. Storing every backup simply is not feasible and it can limit the amount of storage space available to your business.

Depending on industry standards, there may also be legal requirements imposed upon your business to retain certain data for a set period. Most commonly, businesses will retain their monthly or bi-annual data backups for as long as possibly allowed by their servers.

Encrypting and Protecting Your Backups 

Depending on the data contained in your backups, you may need to secure the data in an off-site location. Physical data centres provide several security features to physically protect your data. However, it is always best to encrypt your files to ensure your data is protected if a breach was to occur.

It is best to stay updated on your security hardware and software. Doing this will ensure that it is working at its highest performance capability. Staying up-to-date with new updates will keep your system working with the most current anti-malware and antivirus protection.

Website and Database backup 

No business is ever exempt or safe from hackers. Many say small businesses are ‘too small to be hacked’; however, this makes them a perfect target. Here are a two methods to implement a secure backup for your site:

  • Request a copy of your website and database files from your developers and secure these in a nearby location.
  • Often the best and most secure solution is to implement a cloud backup of your entire site. Doing this, allows you to restore the previous version of your site before it was hacked.

Filed Under: Blog

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Beatrice Ndebele
Beatrice Ndebele
07:36 22 Sep 22
Fantastic service, was referred by Apple after MacBook developed a dark screen and wouldn’t turn off. I was informed of possibility to pay for diagnostic fee and expect to leave it for a fee days. I found the gentlemen friendly and accommodating. The service was prompt, fair subsequent charges. My MacBook had storage issues, I got a new laptop and they helped transferring my data. I will certainly be going back to them in future and I strongly recommend these professionals to anyone having issues with their devices.
julie farrell
julie farrell
06:28 02 Sep 22
2 nd time I have used this service. Needed new battery for my iphone 6 s in 2020. Then 2022 had a battery replaced in my iphone 7. Both times have been brilliant. Such a smooth and well organised service. The fellas at the counter on every occassion have been very patient and helpful. Thanks again, highly recommended
Gary wylie
Gary wylie
09:28 01 Sep 22
Quick service. Reasonable pricing .Would recommend for apple repairs
Joel Berry
Joel Berry
10:08 23 Aug 22
Awesome service, with a quick turn over. Genuine apple product dealers, most issues under warranty and or insurance will be covered free of charge or for a small cost.Highly recommended.
John Florez
John Florez
00:27 11 Jul 22
Very knowledgeable, friendly and 100% helpful. They explained all the options and their pros and cons to improve my iMac's performance. My computer is now running much faster with these upgrades. Great Work! Highly recommended!
Melissa Moana
Melissa Moana
05:16 13 Jun 22
i had no idea they were here awesome service way better than having to travel to carindale
Desiree S
Desiree S
07:52 27 May 22
I discovered this apple repairer by chance and now I recommend them to everyone. Great service and reasonable prices.
Emily Martin
Emily Martin
04:45 22 Feb 22
Dropped my MacBook in just shy of 3 years old with a battery issue. The team were very prompt in email response and with the computer. Dropped Saturday, said it would be ready Wednesday. To my surprise it was ready today (Tuesday) a whole day early. Even better they covered the replacement of the battery under warranty. Highly recommended!
Kyle PM
Kyle PM
07:59 01 Feb 22
Great and easy service. Much simpler to deal with than an Apple store for repairs. As an IT professional, will definitely be back if a staff member breaks their phone. (Let's be honest, they will).
Ricardo Sé Cestari
Ricardo Sé Cestari
23:30 02 Jun 20
Good professional service. Job well done and in a better than expected timeframe.
Kathryn Chee
Kathryn Chee
06:38 15 May 20
Phone came back good as new after a nasty cracked screen. Service was efficient although I did have to come back 24hours later as they didn’t have my colour iphone Instock - so maybe call ahead the day before if you want same day screen repair?
Stevan Kostantinovic
Stevan Kostantinovic
23:01 05 May 20
Very helpful and professional staff as they are Apple certified and did a great job replacing my sisters broken macbook pro screen.Always remember, you get what you pay for.
Ivan ZiHao Tan
Ivan ZiHao Tan
10:12 29 Apr 20
Effective and honest! It’s a nice and not busy place to get your IT stuff fixed. It is a bit out of the way but if you’re around west side, just go there. Traffic is smooth too!
Oliver Baumeister
Oliver Baumeister
21:38 06 Mar 20
Good service, quick repair of my MacBook Pro under warranty. 3 days to replace ‘top case’ (keyboard, trackpad, etc). Very satisfied.
Bradley Witham
Bradley Witham
01:43 03 Feb 20
Great shop. Highly recommended. Professional and very helpful staff. Did a great job for me. Will be back for sure - even though it’s over 1hr drive from my home!
Evan g
Evan g
01:49 07 Jan 20
Friendly and knowledgeable staff coupled with quick service even during a busy period.
Jaidyn Somerville
Jaidyn Somerville
22:59 01 Nov 19
Quick and professional service, I was told my MacBook would be ready in 2/3 business days and received a text to confirm it was ready two days later. Kept me informed with updates too. Defiently recommend these guys.
Mike C
Mike C
09:09 23 Oct 19
Friendly, professional staff. Perfect job replacing Macbook keyboard and screen, all with a very quick turnaround. Best Apple experience yet - highly recommended.
Mark Schulz
Mark Schulz
01:15 04 Sep 19
My second time using the service - first for an iPhone battery replacement and this time to replace the battery in a Macbook Air. Service is great. Will continue to use them into the future.
Jason O'Connor
Jason O'Connor
01:25 28 Aug 19
What a terrible experience dealing with eStorm in Springfield Lakes. After spending an hour on live chat with Apple last night they said that there was an issue with phone and to take it to one of their retail stores or to an authorised service centre. The closest to us was eStrom Service Centre in Springfield Lakes. We were booked in there by Apple who were 100% aware of the phone being out of warranty but due to the issue they were happy for it to be taken in. When my wife got there she was greeted by someone called Dallas who then proceeded to ask her for $40 as a diagnosis fee. At no stage were we made aware that there would be a fee even though Apple were aware of the phone being out of warranty. When my wife made him aware of that he said that it was their policy and there was nothing they could do about it. My wife turned around and walked out. I called to ask what the story was and Dallas said exactly what I have written above. No consideration about the fee, it was internal policy and not their problem that Apple didn't tell us about it. So disappointed at this experience and will never be using them again or would ever recommend them to anyone.
Kelley Knudsen
Kelley Knudsen
07:58 16 Aug 19
Great customer service, professional and polite, great results and fast turnaround!
Theticus _
Theticus _
00:08 30 Jul 19
Great service for Apple repair
Michael Bischa
Michael Bischa
03:27 31 May 19
Great service, let us know our options up front, found the solution and ordered parts in and completed the job in just 48 hours to get am important computer back up running. They are great!
Rob & Rebecca Ketelaars
Rob & Rebecca Ketelaars
19:43 20 May 19
Friendly staff. Fast service. Replaced the battery in my iPhone 6 in about 1.5 hours while I was shopping at Orion just across the road. Perfect.
Valentin Despa
Valentin Despa
08:33 09 May 19
Very professional, friendly and fast. I liked a lot that you get text messages with the status of your job. Thank you guys!
Anthony
Anthony
05:33 05 Feb 19
Staff was very friendly and professional, only took 2 business days for my keyboard to be repaired; excellent service and absolutely no hassle.
Kazi Nazmul Haque Shezan
Kazi Nazmul Haque Shezan
00:46 01 Dec 18
Just awesome experience. My apple watch 4 was not charging. I got a new apple watch in 3 days. They are very fast at resolving problem. The staffs are very helpfull
Helena Stibbard
Helena Stibbard
23:12 11 Sep 18
Exceptional service; Explained everything and was very helpful with advice for backing up files; MacBook Pro full keyboard replacement done in 2 days; very little downtime which was really appreciated. Highly Recommended
Tom Parke
Tom Parke
11:41 05 Sep 18
This is an easy five stars. I came into the store, explained my issue (I needed to have the entire screen of my laptop replaced). They told me they'd need to order in some parts, and the entire repair was finished in less than 24 hours. Superb team.
Sam D
Sam D
22:38 19 Apr 18
I took my MacBook Pro in to get the screen diagnosed and replaced through apple warrenty, it was completed very quickly and estorm did an excellent job. It was so much easier going to estorm over an apple shop, no wait time, plenty of appointment times and no pushing your way through noisy crowds. Will definitely be going back to them for any issues. Thanks!
James C
James C
02:50 22 Mar 18
Liam Sorensen
Liam Sorensen
21:18 31 Jan 18
Excellent service and very professional atmosphere. I had a couple of apple devices that needed fixing and to my surprise were covered under warranty and were replaced free of charge!! The team there are an awesome crew very welcoming and very understanding.Look forward to requiring your service again.
Dallas Rankin
Dallas Rankin
01:20 17 Oct 17
Wade
Wade
04:43 16 Oct 17
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